INSTRUCTIONS FOR PRERECORDED PRESENTATION

As previously announced European Conference of Family doctors/ DEGAM Annual Congress 2020 will be held in a live online setting to accommodate the current restrictions related to the COVID-19 epidemic. The conference will be held in a >>fully pre-recorded format as a live stream with a live chat and live discussions for registrants, as well as other additional online opportunities for getting engaged. Details regarding the exact time and place of the live stream will be announced soon and we kindly ask you for patience as we put everything into place. In the meantime, please pay close attention to instructions regarding the recording of your presentation below.

To give all presenters and viewers of the Conference 2020 the best possible experience under these new circumstances, we kindly ask all speakers to pre-record their presentations to comply with the technical specifications outlined below.

Pre-recording Software

The easiest way to create the video for upload when using Power Point is to create a voice over PowerPoint.

Please prepare your PPTx presentation in format 16:9 (the format ratio 4:3 is also possible to use however all monitors and aspect ration of the virtual halls are in 16:9 format)

You may simply record yourself narrating your PowerPoint. You may incorporate a video or animation. All receivable academic formats are allowed as long as you respect the allocated time. You can use the software or application of your choice to prerecord your presentation. Please find some suggestions and guidelines by clicking on the following links:

  • More information can be found at: Powerpoint or HERE
  • Convert the voice over PowerPoint to MP4. More information can be found HERE

As an alternative there are several video conferencing tools available to easily record a presentation. In this method, you can show your face through the web cam if you would like and display your slides as you talk. You can use any meeting software as long as you get a good quality recording, and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

Audio/Video File requirements
  • All final files must be in MP4 Format
  • File limitation is 500MB.
  • A bit rate of <1Mbps is recommended to ensure optimum playback experience for the users. To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate. If the bit rate is too high, please lower the quality to “Internet Quality” to create the MP4.
  • Maximum video time is according to your schedule below:
Live Conference
Lecture
  • Pre-recorded presentation – 10min.
  • Live discussion 5min.
  • MP4 format

Case presentations by Young Doctors
  • Pre-recorded presentation – 5min.
  • Live discussion 10min.
  • MP4 format

Workshops
  • Live presentation – 60min.
Virtual Library
Lecture
  • Pre-recorded presentation – 12min.
  • MP4 format

Case presentations by Young Doctors
  • Pre-recorded presentation – 5min.
  • MP4 format

Workshops
  • Pre-recorded presentation – 45min.
  • MP4 format

Science Slam
  • Pre-recorded presentation – 10min.
  • MP4 format

State of the art session
  • Pre-recorded presentation – 45min.
  • MP4 format

1 Slide – 5 minutes lecture
  • Pre-recorded presentation – 5min.
  • MP4 format
Tips for recording
  • Use an area as quiet as possible
  • Avoid areas that have echo. Rooms should be fairly small. Sound damping with carpeting, curtains, furniture helps
  • Use a good headset with its microphone close to the mouth, BUT away from the direct airstream of the mouth to reduce “pops”. Avoid using the default built-in microphones of the computer
  • Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Adjust if needed
  • When entering Power Point’s presentation mode, we recommend using the laser pointer (in full screen mode: right mouse click --> pointer options --> laser pointer)
  • Remember dress code, business casual is preferred. Prefer white walls in the surroundings, light your face and do not position your camera against windows.
How and where to submit my presentation

The recorded MP4 files, PDF files and, in addition, your photo and short bio shell be uploaded before the Conference but please no later than December 7, 2020.

Submission form for recorded MP4 files, pdf files, photo and short bio will be available in your profile from November 26, 2020.

Please upload them via the online form that is accessible after Login in the USER ZONE

  • Login using your login details
  • Click on the item Contribution list in the menu on the left-hand side
  • Click on the title of your abstract
  • Then you will be able to upload your file, photo, and bio