GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.

The selection of hotels is being supplemented gradually.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted conference rates" and try to obtain your personal data including credit card details.

List of Hotels

Hotel Price in EUR
Distance to
hub27 Berlin
Abba Hotel Berlin 122 / 131 25 min (S-Bahn)
Mercure Hotel Berlin Mitte 139 / 165 34 min (S-Bahn + U-Bahn)
Concorde Hotel am Studio 109 / 149 15 min by bus
Enjoy Hotel Berlin City Messe
comfort and superior room
119 / 129 25 min (S-Bahn)
Holiday Inn Express Berlin City Centre 71 / 76 40 min (S-Bahn)
Hotel Atrium Charlottenburg 114 / 128 15 min (S-Bahn)
Hotel Albrechtshof 125 / 159 32 min (S-Bahn)
Not categorized
B&B Hotel Berlin-Tiergarten 76 / 96 26 min (S-Bahn)

All rates quoted are per room per night including breakfast and 7% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

The prices above don’t include the city tax as in Berlin the business travellers are exempt from this tax. The hotel may ask you to fill in the “city tax declaration”. Download the form here

Please note that price of accommodation is not included in the registration fees.

Group Reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at

Individual Reservations

To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form within the on-line registration form. Your password is the same for both on-line forms.

Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due to date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Holiday Inn Express Berlin City Centre, Abba Berlin Hotel
Cancellations received Cancellation fee
September 17, 2020 full refund, handling fee of 30 EUR will be deducted
September 18,2020 – October 16,2020 70% of total amount
From October 17,2020 incl. a no show 100% cancellation fee for each cancelled night

Mercure Hotel Berlin Mitte, Concorde Hotel am Studio, Hotel Albrechtshof
Cancellations received Cancellation fee
Before October 15,2020 full refund, handling fee of 30 EUR will be deducted
October 16,2020 – October 30,2020 70% of total amount
October 31,2020 – November 13,2020 90% of total amount
From November 14, 2020 incl. a no show 100% cancellation fee for each cancelled night

Enjoy Hotel Berlin City Messe, Hotel Atrium Charlottenburg, B&B Hotel Berlin-Tiergarten
Cancellations received Cancellation fee
Before October 29,2020 full refund, handling fee of 30 EUR will be deducted
October 30,2020 – November 13,2020 90% of total amount
From November 14, 2020 incl. a no show 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival, after that the room will be released.

Methods of Payment

Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be sent to you within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by December 1, 2020 only. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.